Accounts Payable Officer

• Location: Hybrid (London Head Office N15 4NP / Remote)
• Sector: Health & Social Care
• Salary - 30 - 40k - Dep on experience
• Reporting to: Finance Manager / Head of Finance

Role Purpose

We are a growing care organisation seeking a diligent and organised Accounts Payable Officer to join our finance team. The role will support the efficient processing of supplier invoices and payments across our care homes and central support functions. While experience in a care or healthcare setting is desirable, it is not essential, and we welcome candidates looking to develop their skills within a values-led and expanding organisation.

Key Responsibilities

• Process supplier invoices accurately and in a timely manner, ensuring correct coding, allocation to the relevant care home and authorisation.
• Maintain the purchase ledger and ensure supplier accounts are up to date.
• Match invoices to purchase orders and delivery notes where applicable.
• Reconcile suppliers statements to the purchase ledger and proactively follow up on discrepancies.
• Prepare and process weekly and monthly payment runs in line with agreed terms.
• Manage supplier queries professionally and resolve discrepancies promptly with the suppliers and care home managers.
• Manage credit card spend accurately and allocate to relevant account codes and care homes with supporting documentation.
• Manage personal expense claims and ensure these are authorized by the relevant manager, coded correctly and sent to payroll timeously.
• Set up new suppliers and maintain accurate supplier master data.
• Ensure compliance with internal financial controls and approval processes.
• Support care home managers and central teams with invoice and payment queries.
• Assist with month-end processes, including accruals and reconciliations.
• Contribute to continuous improvement of accounts payable processes as the organisation grows.
• Monitor and reconcile petty cash receipts and payments.

Experience & Knowledge

• Previous experience in an Accounts Payable or purchase ledger role.
• Experience within a care, healthcare, or multi-site environment is desirable but not essential.
• Understanding of high-volume invoice processing is advantageous.
• Experience working in a growing or fast-paced organisation would be beneficial.

Skills & Competencies

• Strong attention to detail and a high level of accuracy.
• Good organisational and time management skills.
• Confident communicator with the ability to liaise with suppliers, home managers and internal stakeholders.
• Methodical and reliable approach to work.
• Competent in accounting systems and Microsoft Excel.
• Ability to work independently in a hybrid working environment.

What We Offer

• Hybrid working with a London-based support office.
• Opportunity to join a growing care organisation with strong values.
• Supportive finance team and opportunities for learning and development.
• Clear scope for career development and progression as the finance function expands.
• Competitive salary and benefits package (dependent on experience).

Equal Opportunities

We are an equal opportunities employer and are committed to creating an inclusive working environment. We welcome applications from all suitably qualified candidates.